The thank-you note is a necessary tool for any job-hunting strategy. But should you send it email or snail mail, handwritten or typed? In this fast-paced computer age, the question baffles even the most sophisticated job hunters. Follow these guidelines to help you through the maze.
Email Thank-You NotesHow did the company initially contact you? If you have always corresponded with people there via email for setting up the interview, answering certain questions and so on, then by all means send an email thank-you note as soon as you return from an interview. However, make sure to follow it up with a typed note to show that you are not Mr. or Ms. Casual. Email thank-you notes have one clear advantage over their snail mail counterpart: They can put your name in front of the interviewer on the same day -- sometimes within hours -- of your interview.
If the company you interviewed with is formal and traditional, use snail mail to send your thank-you note.
Should it be handwritten or typed? Typed is the standard reply. Not only will you show that you are business-like, you'll also prove that you know how to put together the salutation, format a letter and sign off. Executives want to know that their administrative assistants know how to do this, since writing letters for your boss could be a big part of your job.
Handwritten notes are appropriate if you'd like to extend your thanks to others in the office who you felt helped you out. For example, if a receptionist, assistant, office manager or another person involved with the interviewing process was especially helpful -- say they took you to lunch or guided you from office to office during the interviewing process -- then a handwritten note is a nice gesture to show your appreciation.
What to Say
What you say and how you say it are even more important than the manner in which you send it. A standard thank-you note should accomplish several things:
- Thank the person for the opportunity to interview with the company.
- Recap some of the conversational highlights.
- Clarify any information you needed to check on for the interviewer.
- And most importantly, plug your skills. Use the last paragraph as a chance to state, "The job is a good fit for me because of XYZ and my past experience in XYZ."