MILPER MESSAGE NUMBER : 06-188
AHRC-MSP-O
FY07 MAJOR JUDGE ADVOCATE GENERAL’S CORPS (JA) PROMOTION SELECTION BOARD ZONES OF CONSIDERATION
Issued: [07/02/2006]...

A.  AR 600-8-29 OFFICER PROMOTIONS  

B.  AR 623-105 OFFICER EVALUATION REPORTING SYSTEM

C.  AR 640-30 PHOTOGRAPHS FOR MILITARY PERSONNEL FILES

D.  AR 600-8-104 MILITARY PERSONNEL INFORMATION MANAGEMENT/RECORDS

E.  DA PAM 640-1 OFFICERS’ GUIDE TO THE OFFICER RECORD BRIEF

1.  THIS MILPER MESSAGE WILL EXPIRE NLT JUN 08.

2.  POLICY.

A.  A SELECTION BOARD WILL CONVENE ON OR ABOUT 17 OCT 06 TO CONSIDER CAPTAINS FOR PROMOTION TO MAJOR.  OFFICERS ELIGIBLE FOR CONSIDERATION HAVE THE FOLLOWING ACTIVE DUTY DATES OF RANK (ADOR):

COMPETITIVE          ABOVE THE ZONE                      PROMOTION ZONE                      BELOW-THE-ZONE  

 CATEGORY              (AZ) CPT ADOR                            (PZ) CPT ADOR                           (BZ) CPT ADOR

     JA                           30 APR 00                                    01 MAY 00                                  01 DEC 00      

                                       AND                                             THRU                                          THRU

                                   EARLIER                                      30 NOV 00                                   31 JUL 01

B.  CDR, HRC-ALEXANDRIA WILL SUBMIT NAMES OF ELIGIBLE OFFICERS TO THE SELECTION BOARD.  SELECTIONS WILL BE MADE UNDER THE METHODS DESCRIBED IN REF A.  A SELECTIVE CONTINUATION (SELCON) BOARD WILL BE HELD AT THE CONCLUSION OF THE FY07 MAJ JA PROMOTION BOARD TO CONSIDER THOSE OFFICERS TWICE NONSELECTED FOR PROMOTION AS A RESULT OF THE BOARD.

 C.  TITLE 10 USC, SECTION 614 REQUIRES THAT THE NAME AND DATE OF RANK OF THE JUNIOR AND SENIOR OFFICERS IN THE PROMOTION ZONE, AS OF THE DATE OF THIS ANNOUNCEMENT, BE IDENTIFIED.  THE JUNIOR AND SENIOR OFFICERS IN THE PROMOTION ZONE ARE AS FOLLOWS:

SENIOR OFFICER:   RIDDLE, KAREN W.                         ADOR:  20000501    

JUNIOR OFFICER:    RYAN, CHRISTOPHER C.                ADOR:  20001101    

 3. EVALUATION REPORTS.

A.  IN ORDER TO BE ELIGIBLE FOR CONSIDERATION BY THE BOARD, ALL MANDATORY OR OPTIONAL OERS MUST BE RECEIVED, ERROR FREE, IN THE EVALUATION REPORTS BRANCH, HRC-ALEXANDRIA (AHRC-MSE-R) NLT 6 OCT 06.

B.  CODE 11, PROMOTION REPORT:

(1)  UP PARA 3-50,  AR 623-3, AN OFFICER WHO WAS PREVIOUSLY CONSIDERED FROM EITHER ABOVE-THE-ZONE OR PROMOTION ZONE, BUT NOT SELECTED FOR PROMOTION BY THE BOARD WHICH CONVENED ON 12 OCT 05 WILL REQUIRE A PROMOTION REPORT (CODE 11) IF THE CRITERIA OF PARA 3-50, AR 623-3, ARE MET.  OFFICERS WHO HAVE RECEIVED AN OER WITH A "THRU" DATE" OF 12 OCT 05 OR LATER ARE NOT ELIGIBLE FOR THIS REPORT.  

(2)  THE REQUIRED "THRU DATE" FOR PROMOTION REPORTS (CODE 11) IS 8 JUL 06.

C.  CODE 09/CODE 21, COMPLETE-THE-RECORD REPORT:

(1)  UP PARA 3-60, AR 623-3 OR PARA 3-53, AR 623-105, A (CODE 09 OR CODE 21) COMPLETE-THE-RECORD OER IS OPTIONAL FOR OFFICERS WHO MEET THE CRITERIA OF PARA 3-60, AR 623-3 OR PARA 3-53, AR 623-105.  A REMINDER THAT OFFICERS BEING CONSIDERED IN THE BELOW-THE-ZONE CATEGORY FOR PROMOTION ARE NOT ELIGIBLE FOR A COMPLETE-THE-RECORD OER.

(2)  THE NEW DA FORM 67-9 (OER) DATED MAR 06 WENT INTO EFFECT AS OF
15 JUN 06.  RATING OFFICIALS MAY INITIATE EVALUATIONS ON EITHER THE REVISED FORM OR EXISTING FORM (E.G. DA FORM 67-9 DATED DEC 04).  A TRANSITION PLAN ALLOWS A FOUR MONTH PERIOD OF DUAL FORM USE TO ENSURE THAT ALL REQUIRED REPORTS WITH A THRU DATE BEFORE THE EFFECTIVE DATE WILL BE AT HQDA FOR PROCESSING BEFORE THE MORATORIUM ON OLD FORM VERSIONS.  IF USING THE NEWLY REVISED FORM, THE CORRECT NUMERIC SUBMISSION CODE FOR A COMPLETE THE RECORD OER IS “09”.  IF USING THE EXISTING FORMS VERSION (E.G. FORM DATED DEC 04), THE CORRECT NUMERIC SUBMISSION CODE FOR A COMPLETE THE RECORD OER IS “21”.
       

(3)  THE REQUIRED "THRU DATE" FOR COMPLETE-THE-RECORD REPORTS (CODE 09 OR CODE 21) IS 8 JUL 06.

D.  REPORTS THAT ARRIVE ERROR FREE AT HRC-ALEXANDRIA (AHRC-MSE-R) ON OR BEFORE 6 OCT 06 AND ARE ACCEPTED FOR FILING BY EVALUATION REPORTS BRANCH WILL BE MADE AVAILABLE TO THE SELECTION BOARD.  OFFICERS DEPLOYED IN SUPPORT OF OPERATION ENDURING FREEDOM OR OPERATION IRAQI FREEDOM, OR STATIONED IN UNITED STATES FORCES KOREA,(USFK), UNITED STATES ARMY JAPAN (USAJ), ALASKA OR HAWAII CAN NOW CONTACT THEIR SERVICING MPD/PSB/PD/BCT TO HAVE THEIR OFFICER EVALUATION REPORTS EMAILED OR TRANSMITTED TO HRC-ALEXANDRIA, EMAIL:  TAPCMSESR@HOFFMAN.ARMY.MIL BY AN AUTHORIZED DIGITAL SENDER.

E.  COMMANDERS AT ALL LEVELS SHOULD MAKE A SPECIAL EFFORT TO ENSURE ANY APPLICABLE EVALUATION REPORTS FOR ELIGIBLE OFFICERS ARE EXPEDITIOUSLY PROCESSED.

4. ALL OFFICERS IN THE ZONE OF CONSIDERATION MAY, IF DESIRED, SUBMIT CORRESPONDENCE TO THE PRESIDENT OF THE BOARD.

A.  INDIVIDUAL MEMORANDUMS SHOULD INCLUDE ONLY THOSE MATTERS DEEMED IMPORTANT IN THE CONSIDERATION OF AN OFFICER'S RECORD. THEY SHOULD BE ADDRESSED TO PRESIDENT, FY 07 MAJOR, JUDGE ADVOCATE GENERAL’S CORPS COMPETITIVE CATEGORY, PROMOTION SELECTION BOARD, ATTN:  AHRC-MSB, 200 STOVALL STREET, ALEXANDRIA, VIRGINIA  22332-0441. MEMORANDUMS MUST ARRIVE PRIOR TO THE CONVENE DATE OF THE BOARD IN ORDER TO BE CONSIDERED.    

B.  TITLE 10, U.S. CODE, SECTION 1174, STATES, IN PART, THAT AN OFFICER DISCHARGED FOR TWICE FAILING OF SELECTION FOR PROMOTION TO THE NEXT HIGHER GRADE IS NOT ENTITLED TO SEPARATION PAY UNDER THIS SECTION IF EITHER (OR BOTH) OF THOSE FAILURES OF SELECTION FOR PROMOTION WAS BY THE ACTION OF A SELECTION BOARD TO WHICH THE OFFICER SUBMITTED A REQUEST IN WRITING NOT TO BE SELECTED FOR PROMOTION OR WHO OTHERWISE DIRECTLY CAUSED HIS NONSELECTION THROUGH WRITTEN COMMUNICATION TO THE BOARD.

C. ANY MEMORANDUMS/LETTERS CONSIDERED BY A BOARD WILL BECOME A MATTER OF RECORD FOR THE BOARD AND WILL BE RETAINED BY CDR, HRC-ALEXANDRIA. MEMORANDUMS TO A BOARD (INCLUDING ENCLOSURES) WILL NOT BE FILED IN AN OFFICER'S OMPF.

D. COMMUNICATIONS OR MEMORANDUMS OF RECOMMENDATION FROM OTHER PARTIES ON BEHALF OF OFFICERS ELIGIBLE FOR CONSIDERATION WILL NOT BE PROVIDED TO THE BOARD UNLESS FORWARDED BY THE OFFICER BEING CONSIDERED.

5.  DIGITAL PHOTOGRAPHS ARE FURNISHED TO ALL CENTRALIZED DA OFFICER SELECTION BOARDS.  IN VIEW OF THE EMPHASIS ON OFFICIAL PHOTOS, ALL OFFICERS ARE ENCOURAGED TO REVIEW THEIR DAPMIS PHOTO AND SUBMIT A NEW ONE, IF REQUIRED BY AR 640-30.  IF THE OFFICER IS ASSIGNED TO AN AREA WHERE THE PHOTOGRAPHIC FACILITY DOES NOT HAVE DAPMIS UPLOAD CAPABILITY, THE PHOTOGRAPHER MUST SAVE THE PHOTOGRAPHS AS A .JPG FILE WITH 300 DPI(ABOUT 350K FILE SIZE), 4 INCHES WIDE BY 6 INCHES LONG AND EMAIL THEM TO DAPMIS@HOFFMAN.ARMY.MIL.   SOLDIERS ASSIGNED TO AN AREA (INCLUDING HOSTILE FIRE AREAS) WHERE PHOTOGRAPHIC FACILITIES ARE NOT AVAILABLE OR CONDITIONS PREVENT THEM FROM BEING PHOTOGRAPHED, ARE TEMPORARILY EXEMPT FROM SUBMITTING NEW PHOTOGRAPHS EVERY FIVE YEARS. THESE SOLDIERS WILL BE PHOTOGRAPHED WITHIN 90 DAYS FROM REASSIGNMENT TO AN AREA WHERE PHOTOGRAPHIC FACILITIES ARE AVAILABLE.

6.  THE FY07 MAJ JUDGE ADVOCATE GENERAL’S CORPS PROMOTION SELECTION BOARD WILL OFFER THE NEW CAPABILITY OF MY BOARD FILE.  ONLY THOSE ELIGIBLE OFFICERS FOR THIS BOARD ARE AUTHORIZED TO ACCESS MY BOARD FILE AT THIS TIME.  ACCESS TO VIEW MY BOARD FILE WILL OPEN ON 22 AUG 06 AND CLOSE ON 12 OCT 06. TO ACCESS MY BOARD FILE ELIGIBLE OFFICERS MAY SELECT THE MY BOARD FILE (MBF) ICON AT HTTPS://WWW.HRC.ARMY.MIL.

A. MY BOARD FILE HAS BEEN DEVELOPED TO ALLOW THOSE OFFICERS IN THE ZONES OF CONSIDERATIONS ONE LOCATION TO VIEW THEIR ENTIRE BOARD FILE.  MY BOARD FILE INCLUDES THE PERFORMANCE SECTION OF THE OMPF, PHOTO AND ORB.  THE SYSTEM WILL PROVIDE THE FOLLOWING:

(1)  A WEB-BASED SECURE ENVIRONMENT

(2)  AKO SIGN ON AND AUTHENTICATION

(3)  EMAIL NOTIFICATION OF BOARD ANNOUNCEMENTS AND CHANGES TO THE BOARD FILE, SUCH AS A NEW DOCUMENT BEING ADDED AFTER AN OFFICER HAS USED THE ON-LINE CERTIFICATION FEATURE.

(4)  AN ELECTRONIC NOTE PAD FOR OFFICERS TO ASSIST IN CONSISTENT DISCUSSIONS/COMMUNICATIONS WITH THEIR RESPECTIVE CAREER MANAGERS ON THE STATUS OF MISSING OR INCORRECT ITEMS.

B. SIGNED ORBS ARE NOT REQUIRED FOR THIS BOARD.  ELIGIBLE OFFICERS MUST CERTIFY THEIR BOARD FILES ELECTRONICALLY THROUGH MY BOARD FILE.  IT IS EXPECTED THAT ELIGIBLE OFFICERS WILL REVIEW THEIR ELECTRONIC BOARD FILE.  OFFICERS MUST NOTIFY THEIR CAREER MANAGER WHEN THEY UPDATE THEIR ORBS IN MY BOARD FILE IN ORDER FOR THEM TO REFRESH THE SYSTEM.  UPDATES OF THE ORB IN MY BOARD FILE ARE NOT AUTOMATIC.

C. MPD/PSB/PD/BCT’S AND COMMANDERS SHOULD ENSURE THAT ALL ELIGIBLE OFFICERS ACCESS, THOROUGHLY REVIEW, AND CERTIFY THEIR BOARD FILE.  

7.  ELIGIBLE OFFICERS MUST SEND DOCUMENTS FOR UPDATE (OTHER THAN OERS) BY MEMORANDUM TO CDR, HRC-ALEXANDRIA, ATTN:  AHRC-MSR-S (SELECTION BOARD PROCESSING UNIT). OFICERS MAY ALSO E-MAIL DOCUMENTS OFFRCDS@HOFFMAN.ARMY.MIL OR FAX (703) 325-5204.  ENSURE E-MAILS AND FAXES INDICATE BOARD DOCUMENTS.  SUBMIT ONLY DOCUMENTS WHICH ARE AUTHORIZED FOR FILING BY AR 600-8-104. DOCUMENTS FORWARDED FOR UPDATE BY MPD/PSB/PD/BCTS IN BULK WILL NOT BE EXPEDITIOUSLY PROCESSED, AND THEREFORE MAY NOT BE SEEN BY THE SELECTION BOARD.  

8.  MPD/PSB/PD/BCT’S WILL RECEIVE A BY-NAME LISTING OF ELIGIBLE ABOVE-THE-ZONE (AZ), PROMOTION ZONE (PZ) AND BELOW-THE-ZONE (BZ) OFFICERS UNDER SEPARATE COVER.  COMMANDERS WILL ENSURE THAT THE LIST INCLUDES ALL ELIGIBLE AZ, PZ AND BZ OFFICERS ASSIGNED TO THEIR COMMAND.  FORWARD NOTIFICATION OF AN OMISSION OF AN OFFICER'S NAME OR OF INCLUSION OF AN OFFICER WHO IS NOT ELIGIBLE WITHOUT DELAY TO CDR, HRC-ALEXANDRIA, ATTN: AHRC-MSP-O TO ARRIVE NLT 10 OCT 06.  MPD/PSB/PD/BCT’S MUST GIVE DUE CONSIDERATION TO AVERAGE MAIL TRANSIT OR MESSAGE TRANSMISSION TIME AS WELL AS TO THE LIMITED TIME PERIOD AVAILABLE FOR REVIEWING ELIGIBILITY LISTS AND FOR PROCESSING ORB/OMPF UPDATES.  

9.  NOTE THAT OFFICERS WITH AN APPROVED SEPARATION DATE WITHIN 90 DAYS OF THE CONVENE DATE OF THE BOARD (I.E. SEPARATION DATE THRU 15 JAN 07) ARE NOT ELIGIBLE FOR CONSIDERATION.

10.  TO ENSURE THE ACCURATE ASSIGNMENT OF PROMOTION SEQUENCE NUMBERS TO THOSE OFFICERS WHO WILL BE RECOMMENDED FOR PROMOTION BY THIS BOARD, MPD/PSB/PD/BCT’S MUST:

A. VERIFY EACH ELIGIBLE OFFICER'S 1LT THROUGH CPT ADOR, ACTIVE FEDERAL COMMISSIONED SERVICE (AFCS) AS OF 30 SEP 06, BASIC DATE OF APPOINTMENT (DTRA), COMPONENT (COMPT), AND DATE OF BIRTH (DOB) AS PUBLISHED ON THE BY-NAME ELIGIBILITY LIST.

B.  REPORT ALL DATA CORRECTIONS MADE TO OFFICER PROMOTIONS SECTION (AHRC-MSP-O) BY 10 OCT 06.                

C.  SEND COMPLETED DOCUMENTS TO THE CORRECT OFFICE:  PHOTOGRAPHS AND OERS TO AHRC-MSE-R AND MEMORANDUMS TO THE BOARD TO AHRC-MSB.

11.  MPD/PSB/PD/BCT’S COOPERATION AND SUPPORT WILL PREVENT ERRONEOUS CONSIDERATION FOR PROMOTIONS, IMPROVE THE ACCURACY OF INFORMATION CONTAINED ON TAPDB, AND ENSURE OFFICERS ARE CORRECTLY SEQUENCED ON PROMOTION LISTS.

12.  MPD/PSB/PD/BCT’S AND ELIGIBLE OFFICERS WHO SUBMIT CORRESPONDENCE EITHER TO THE PROMOTION BOARD (AHRC-MSB), TO THE SELECTION BOARD PROCESSING UNIT (AHRC-MSR-S) FOR OMPF UPDATES MUST ENSURE THAT THE PROPER OFFICE SYMBOL IS USED IN THE FORWARDING ADDRESS. PREVIOUSLY, SOME CORRESPONDENCE HAS REACHED HRC-ALEXANDRIA WITH INCORRECT ADDRESSES AND SUCH CORRESPONDENCE MAY NOT REACH THE APPROPRIATE RECIPIENT ON TIME.

13.  THE POINT OF CONTACT FOR ADMINISTRATIVE AND PROCEDURAL PROMOTION CONSIDERATION MATTERS IS CONNIE RYAN, OFFICER PROMOTIONS SECTION, (AHRC-MSP-O), DSN 221-9340, COMMERCIAL (703) 325-9340.  E-MAIL ADDRESS IS CONNIE.RYAN@HOFFMAN.ARMY.MIL.  POINT OF CONTACT FOR OMPF/MY BOARD FILE IS ROSE CHISOLM, (AHRC-MSR-S), DSN 221-8651, COMMERCIAL (703) 325-8651, E-MAIL ADDRESS IS OFFRCDS@HOFFMAN.ARMY.MIL. OFFICERS SHOULD DIRECT QUESTIONS CONCERNING ORB CHANGES/CORRECTIONS TO THEIR SERVICING MPD/PSB/PD OR THE APPROPRIATE CAREER MANAGEMENT BRANCH.  POINT OF CONTACT FOR OER PROCEDURAL MATTERS IS MR. DARIO VELASQUEZ, EVALUATION REPORTS BRANCH, (AHRC-MSE-R), DSN 221-3220, COMMERCIAL(703)325-3220.   E-MAIL ADDRESS IS DARIO.VELASQUEZ@HOFFMAN.ARMY.MIL.